Country: South Sudan
Closing date: 22 Jun 2015
Duties and Responsibilities
Under the guidance and direction of the HR/Admin Coordinator for Juba, The Admin Assistant substantially contributes to the effective management of LWF Administration and Reception efficiency and effectiveness.
Specific task:
· Represent the organization as she is the first focal person the visitor’s meet.
· Management of the front office at all time.
· Prepare and file timely minutes of staff meetings and participate in other tasks that involve collecting and structuring data, such as forms from seminars, meetings and workshops
· Ensure all relevant project/program documents filed in hard copy and soft copy( by scanning )
· Ensure that all received contractually and legal documents are handed to the / HR/Admin/ Logistic Office
· Records and supervise incoming and outgoing ordinary mail
· In cooperation with HR/Admin, procurement and logistics staff, Responsible for all hotel bookings and flight reservations and other logistics for travel and visits
· Arrange representation, meetings, workshops, both in-house and with external participants
· Supervises the cleaner based on her assigned duties
· Received , record and sort the applications
· Any other duty assigned by the supervisor
Minimum Qualifications and Personal Specification:
- Diploma in Administration or Management or related studies
- Two years experience working in Administration or related area with INGO
- Good in prioritizing and structuring work in a busy work environment
- Experienced with working with Windows, incl. Word, Excel and Power Points
- Good interpersonal skills and ability to interact effectively with staff
How to apply:
If interested, please send your CV and Motivation letter via email: adm.ssd@lwfdws.org,**Copy:**HR.lwfss@yahoo.com
Alternatively, please leave your CV and Motivation letter at the reception desk LWF office Juba, NCA Compound buluk.