Country: Ethiopia
Closing date: 15 Apr 2016
TARGET e.V. is looking for its project in Ethiopia for a
Project Coordinator
Starting Date: as soon as possible
Duration: 12 months, subject to extension
Location: Afar Zone 2, Ethiopia
TARGET does not set a closing date for this position; recruitment is on-going until the position is filled.
Contractual Conditions:
German salaried contract (salary according to experience), Holidays: 25 days per year. Free board and lodging, transportation, health and accident insurance, work-related liability insurance, return flight
General Description of the Position:
TARGET’s project in Afar Zone 2 is focusing on two objectives: building a solid GYN/OBS clinic with OR and counteract FGM.
In Afar, 91.6 per cent are mutilated, with the majority having undergone Female Genital Mutilation (FGM) Type II and III. The TARGET Higher Obstetrics Speciality Clinic opened its doors in June 2015 and tries to address the problem of emergency obstetrics, which is especially acute in remote regions such as Afar where access to health care and prenatal examinations is “too far”, where more than half of the population live below the poverty line and cannot afford access to healthcare and in addition, where existing heath posts and health centers are often under-staffed and under-funded, thus providing poor service and no option to assist laboring women in emergencies.
Our clinic aims to fill this existing gap in emergency obstetrics by providing not only the possibility of ANC but also through a sound obstetrics OR facility. Monthly visits of European volunteer doctors are furthermore closing the countrywide gap of qualified surgeons and gynecologist. TARGET has already established a strong presence in the region with its Mobile Clinic for more than a decade.
Main Responsibilities:
Overall project coordination responsibility (finance, administration, human resources, logistics, volunteer coordination and general support) for the TARGET Obstetrics Higher Speciality Clinic in Afar Zone 2 in Ethiopia under the direction of the TARGET German Management Board, in collaboration with the Clinic Committee and Medical Coordinator and in support of the Country Representative.
The incumbent will conduct his or her duties in respect of the Charter of TARGET, the Code of Conduct and project-related policies.
TARGET expects that its employee’s professional conduct reflects proper behavior in accordance with local culture and traditions. The incumbent assures the moral protection of the name of TARGET and upholds in all circumstances the interest of the organization.
TARGET intervenes without any affiliation to politics, religion or financial profit. The incumbent will direct his or her activities without preoccupation of political, racial or religious affiliation.
Project Management
- Mentor, coach and supervisor national staff
- Support German Management Board in planning and implementing new policies, rules and regulations as well as a growing project human resource structure
- Participate actively in monitoring and reporting of project activities
- Act as CEO in clinic committee, thereby serving as the connecting point to the German Management Board
Line Management:
- Supervise national staff and support Medical Coordinator with supervision of clinic-based medical staff (national staff and international volunteers)
- Provide support to clinic-based and Mekelle-based finance as well as clinic-based administration, facility, fleet and medical teams in collaboration with respective line managers
Financial Management:
- Ensure TARGET budget monitoring (monthly budget follow up, monthly forecast etc.)
- Follow-up TARGET budget breakdown in close collaboration with the German Management Board
- Coordinate on a monthly basis with Clinic Committee and relevant line managers for budget follow-up and forecast
- Participate in the design of budgets in order to forecast the needs for future projects
Human Resources Management
- Oversee the hiring, orientation and training of national staff in line with the German Management Board and support Medical Coordinator with hiring, orientation and training of national clinic staff
- Assist the German Management Board in staff resource planning: job descriptions, recruitment, induction and training for all staff and international volunteers as appropriate
- Manage (day to day activities, working hours, presence planning etc.) and evaluate staff, encouraging effective team work and providing supervision and guidance
- Assist the German Management Board in updating and following of national staff work contracts
- Ensure the clinic staff database is up to date (sick leave, vacation, work hours etc.) in collaboration with Mekelle-based finance-administration officer
- Ensure compliance and maintenance of code of conduct, clinic regulation, internal policies etc. and support in further elaborating/creating necessary regulations and policies
- Conduct disciplinary and grievance procedures and exit interviews consistently, as necessary, of national staff
Logistics
- Provide punctual support to clinic operations through provision of needed supplies and equipment, supervision of maintenance in the clinic facilities, and other logistics needs arising during implementation
- Responsible for the correct implementation of in-country medical procurement and supply chain procedures in compliance with the German Management Board
- In coordination with project staff, ensure forecasting of purchases and material delivery for clinic and relevant offices
- Lead and support in monthly logistics and budget forecast planning and monitoring of expenses in line with in-patient pharmacy and laboratory
- Coordinate with relevant project staff for monthly follow-up of purchase requests
- Coordinate with fleet management for ambulance car services, procurement and arrival/departure provision of transport for international volunteers
- Responsible for physical asset management of project in collaboration with German management board, finance-administration officer and Medical Director
- Ensure maintenance of transparent stock management systems including documented monthly inventory controls and spot checks in departments
Profile
- Significant knowledge and experience in managing HR and administration in a similar project setting
- Significant knowledge and experience of international development work; preferably at least 3 years’ experience in a similar position, preferably in Ethiopia or East Africa
- University degree, preferably in Public Health, Development or Humanitarian Studies, or in lieu of degree 5 years’ experience in a similar position, preferably in Ethiopia or East Africa
- Analytical and strategic planning, monitoring and reporting skills (narrative and financial) as well as strong leadership and teambuilding skills
- Command authority and respect through assertiveness, through a sense of diplomacy and sensitivity to cultural differences and through an ability to adapt to a challenging working environment
- Proven ability to network and coordinate with local authorities
- Proven finance and management experience with budgeting skills
- Knowledge and experience in human resources management is an asset
- Knowledge and experience in logistics and procurement procedures is an asset
- Experience and proficiency in common computer programmes (MS Word, Excel etc.)
- Fluent in English and preferably German
How to apply:
Please send your CV and Application Letter to bewerbung@target-nehberg.de, subject “Project Coordinator”. TARGET does not set a closing date for this position; recruitment is on-going until the position is filled. For more information on TARGET, please visit our website www.target-nehberg.de.
The TARGET Team is looking forward to your compelling application!