Country: South Sudan
Closing date: 02 May 2016
Position Title : Resource Management Officer Duty Station : Juba, South Sudan Classification : Professional Staff, Grade P3 Type of Appointment : Special short-term graded, Six months with possibility of extension Estimated Start Date : As soon as possible Closing Date : 02 May 2016
Established in 1951, IOM is the leading inter-governmental organization in the field of migration and works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.
IOM is committed to a diverse and inclusive environment. Applications from qualified female candidates are especially encouraged. For the purpose of the vacancy, the following candidates are considered as first-tier candidates:
Internal candidates
Qualified applicants from the following NMS countries: Antigua and Barbuda, Benin, Bahamas, Botswana, Belize, Cabo Verde, Czech Republic, Djibouti, Micronesia (Federated States of), Gabon, Gambia, Guyana, Iceland, Cambodia, Comoros, Lesotho, Luxembourg, Libya, Montenegro, Marshall Islands, Mongolia, Maldives, Namibia, Nauru, Papua New Guinea, Paraguay, Seychelles, Suriname, El Salvador, Swaziland, Timor-Leste, Holy See, Saint Vincent and the Grenadines, Venezuela (Bolivarian Republic of), Vanuatu, Samoa
Context:
Under the overall supervision of the Chief of Mission (CoM) and direct supervision of the Senior Resource Management Officer (SRMO) in South Sudan, and in coordination with relevant units at Headquarters (HQs), the Administrative Centres (Manila and Panama) and the Regional Office in Nairobi, the successful candidate will be responsible and accountable for coordinating the budgetary and financial functions of the Mission and its sub-offices.
Core Functions / Responsibilities:
Monitor and oversee the financial management for all activities in South Sudan sub-offices.
Coordinate the preparation of donor financial reports in accordance with IOM regulations and established procedures.
Ensure the accounting data are properly entered in PRISM, in accordance with IOM financial rules and practices, maintain accurate records of PRISM entries including hard copies of all vouchers and supporting documentations.
Review the monthly accounting returns for accuracy and ensure that these are submitted on a timely basis and are completed according to IOM Accounting Policies and Procedures.
Prepare annual budget for the Mission, monitor budget control and analyze variances between budget and actual expenditures, and assist in the preparation of budgets for new programmes.
Inspect payroll versus budgets, ensuring that salaries are correctly allocated to projects consistent with IOM's projectization criteria.
Provide support to Project Managers throughout the project cycle to ensure compliance with IOM’s policies and procedures and any donor-specific requirements.
Support and offer guidance to other units (programme and sub offices) on matters related to IOM financial issues with a view to increasing their effectiveness.
Make recommendations on procedural improvements and train national staff in the relevant areas of accounting and finance. Facilitate and support knowledge building and sharing in accounting and finance.
Liaise with other internal functional units of the Mission, as well as banking, donors and government counterparts and other stakeholders as required in the performance of the accounting function.
Oversee the billing, cost recovery and reporting of the Humanitarian Hub in the sub-offices. Implement proper controls to ensure accuracy and completeness of expenses and collection.
Liaise with relevant units at HQs, relevant Administrative Centres and Regional Office in Nairobi with regard to the accounting and financial activities of the Mission; report regularly on the financial situation of the Mission and provide other information as necessary.
Supervise and train finance staff in sub-offices on IOM financial policies and procedures.
Follow up on advances/long pending balances in vendor accounts and work closely with relevant units to ensure timely settlement and to keep vendor balances to the minimum.
Perform such other duties as may be assigned.
Required Qualifications and Experience:
Education
• Master’s degree in Accounting, Business Administration or a related field from an accredited academic institution with five years of relevant professional experience; or • University degree in the above fields with seven years of relevant professional experience. • Professional certification as a Chartered Accountant or Certified Public Accountant is an advantage.
Experience
• Experience in accounting, budgeting and business, good knowledge of human resources management; • Experience in liaising with governmental and diplomatic authorities as well as with the international institutions; • Knowledge of IPSAS and SAP a distinct advantage; • Ability to prepare clear and concise reports, supervise staff and coordinate administrative activities; • High level of computer literacy, in particular, experience in MS Excel and computerized accounting systems and software; • Good knowledge of MS Office specifically EXCEL;
• Knowledge of IOM/UN accounting systems, software and procedures is an advantage.
Languages
Fluency in English is required. Working knowledge of Arabic is an advantage.
Desirable Competencies:
Behavioral
• Accountability – takes responsibility for action and manages constructive criticisms • Client Orientation – works effectively well with client and stakeholders • Continuous Learning – promotes continuous learning for self and others • Communication – listens and communicates clearly, adapting delivery to the audience • Creativity and Initiative – actively seeks new ways of improving programmes or services • Leadership and Negotiation – develops effective partnerships with internal and external stakeholders; • Performance Management – identify ways and implement actions to improve performance of self and others. • Planning and Organizing - plans work, anticipates risks, and sets goals within area of responsibility; • Professionalism - displays mastery of subject matter • Teamwork – contributes to a collegial team environment; incorporates gender related needs, perspectives, concerns and promotes equal gender participation. • Technological Awareness - displays awareness of relevant technological solutions; • Resource Mobilization - works with internal and external stakeholders to meet resource needs of IOM.
Other:
Internationally recruited professional staff are required to be mobile.
Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.
Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.
How to apply:
Interested candidates are invited to submit their applications via PRISM, IOM e-Recruitment system, by 02 May 2016 at the latest, referring to this advertisement.
For further information, please refer to: http://www.iom.int/cms/en/sites/iom/home/about-iom-1/recruitment/how-to-apply.html
In order for an application to be considered valid, IOM only accepts online profiles duly completed.
Only shortlisted candidates will be contacted. You can track the progress of your application on your personal application page in the IOM e-recruitment system.
Posting period:
From 19.04.2016 to 02.05.2016
Requisition: SVN 2016/45 (P) - Resource Management Officer (P3) - Juba, South Sudan (54784449) Released Posting: Posting NC54787495 (54787495) Released