South Sudan: NFI/Shelter State Focal Point South Sudan

Reference:

DD/NSFC/SS

Country:

South Sudan

Job Title:

NFI/Shelter State Focal point

Contract Grade: B

Contract Length: 1 year

Date needed By: As soon as possible

Job Status Replacement - Unaccompanied

Accompanied / Unaccompanied: Unaccompanied

Exact Job Location: Juba with frequent travel to deep field locations.

Responsible for: None

Reports To: Programme Director-Emergency

Liaise with: Area Coordinators, National NFI/ES cluster coordinator, State NFI/ES stakeholders, NFI/Shelter Manager, WASH state focal point, Distribution manager, Emergency Nutritionists and WASH partners.

Job Purpose: To provide coordination leadership on the planning, assessment, implementation, reporting and verification of Non-food items (NFI) and emergency shelter (ES) at a state level. Guide the NFI/ES stakeholders’ on quality control in the management, design, implementation, monitoring and evaluation of the projects in the state of Unity and Juba. In collaboration with a National State Cluster Coordinator support on the design emergency infrastructure that is appropriate for each stage of the emergency ensuring the continued effectiveness of the shelter programme as the situation evolves. Ensuring effectively coordinated supply of core pipeline supplies to the NFI/ES stakeholders in the state. Provide technical and programmatic support to Concern’s programmes when required.

Main responsibilities

Cluster Coordination

· Organise, chair and act as secretariat for state level cluster meetings; share minutes of cluster meetings at state and national level.

· Communicate dates of monthly meetings in advance to NFI/ES Cluster Coordinator for compilation in the national monthly report.

· Ensure cluster representation and participation in IA assessments, NFI/ES needs assessments, monitoring/evaluation and impact assessments and other programmatic issues as need be. Ensure familiarity of the participating partners with the NFI/ES assessment tool.

· Effectively coordinate registration/verification of NFI/ES, and ensure its method (in detail) and results (in detail) must be recorded in writing, and be shared with the state focal point, and all other relevant stakeholders, in a timely manner i.e. in a way that enables decisions to be based on it.

· Identify gaps and avoid overlaps. Identify solutions for gaps in coordination with NFI/ES Cluster Coordinator.

· Represent the cluster at Humanitarian Coordination Fora in the state.

· Maintain regular contact with NFI/ES Cluster Coordinator on emerging issues, assessments, responses and gaps.

· Develop and maintain state level cluster contact list and ensure knowledge of who is doing what and where within the sector in the given state.

· Brief new cluster members on the humanitarian situation in the area and sector specific issues. Provide initial contact lists, facilitate contacts with key partners, local and national authorities.

Planning

· Advice, guide and support development of sector baselines, benchmarks and measureable indicators.

· Lead the development of state contingency plans for the cluster in coordination with NFI/ES Cluster Coordinator.

· Support advocacy campaigns, especially cross-sector advocacy issues, such as humanitarian space and access, need based assistance, impartiality and neutrality of humanitarian response.

General Reporting

· Submit to NFI/ES coordinator by the 7th of each month stock and distribution reports for the state cluster in the required format. Ensure dissemination of the national monthly report at state level.

· Monitor and follow up with partners on narrative assessment, registration/verification, distribution and Post Distribution Monitoring (PDM) reporting for each intervention. Act as a repository of the intervention documentation for the state. Complete the report monitor for

· This reporting is essential for 1) good coordination at the state level, 2) transparent decision-making, 3) reasoned NFI programming, and 4) learning lessons

Assessment reporting:

· Ensure where an assessment is done by an organization, its method (in detail), findings (in detail), justification (in detail), and recommendations (in detail) are recorded in writing.

· Ensure assessment report from the IRNA and individual organisation are shared or communicated to the state focal point, and all other relevant stakeholders, in a timely manner i.e. in a way that enables decisions to be based on it.

· Ensuring that responsibility of writing a report for a joint assessment is assigned to only ONE organization. It is then that organisation’s responsibility alone to submit it to the state focal point.

Registration/verification reporting:

· If the report cannot be emailed, its content MUST still be communicated through other means e.g. cell phone.

· Where joint registration/verification is carried out, responsibility must be assigned to only ONE organization to make the report. It is then that organisation’s responsibility alone to submit it to the state focal point.

· Registration/verification reporting may be combined with assessment or distribution reporting but, where this done, must be distinct (though clearly related) from one another.

Distribution reporting:

· Where a distribution is done by an organization, ensure that it’s reported. The report must explain in narrative form WHY the distribution was carried out as it was. In other words, why kits, why loose items, why the quantities and range distributed. It must also contain WHAT was distributed (type of NFIs, quantities) and to WHOM (households, individuals, gender). Lastly, it must include HOW this was done i.e. what targeting criteria was implemented, and how this was carried out. This must all be recorded in writing.

· Make sure that all reports must be shared with the state focal point, and all other relevant stakeholders, in a timely manner.

· If the report cannot be emailed, its content MUST still be communicated through other means e.g. cell phone.

· Where a joint distribution is carried out, responsibility must be assigned to only ONE organization to make the report. It is then that organisation’s responsibility alone to submit it to the state focal point.

Post-distribution monitoring (PDM) reporting:

· Where PDM monitoring is done by an organization, ensure to be reported.

· The report must be shared with the state focal point, and all other relevant stakeholders, in a timely manner.

· If the report cannot be emailed, its content MUST still be communicated through other means e.g. cell phone.

· Where a joint PDM is carried out, the lead organization is responsible for making and circulating the report. It is then that organisation’s responsibility alone to submit it to the state focal point.

PERSON SPECIFICATION

ESSENTIAL

Education, Qualifications & Experience Required:

· NFQ Level 8 degree in Engineering (Civil)

· Minimum of three years overseas experience with an NGO implementing full NFI/ES Programmes (with the 3 components: NFI distribution, ES construction and NFI/ES coordination)

· Experience in working in a complex emergency context

· Experience in chairing coordination meetings with multi-sector stakeholders in emergencies.

· Familiarity with humanitarian law and principles of humanitarian action (international code of conduct and humanitarian charter)

· Familiarity with Sphere guidelines and people in aid, code of best practice

· Knowledge of Humanitarian Accountability Principles

DESIRABLE

Education, Qualifications & Experience Required:

Experience of work in South Sudan / Horn of Africa region

Experience in Training and Capacity Building

Experience in Developing and Setting Up Monitoring and Evaluation Tools in hygiene promotion

Special Skills, Aptitude or Personality Requirements:

· Cross cultural awareness and sensitivity

· Empathy with Concern’s goals and a commitment to capacity building, protection and participation

· Good communication and training / capacity building skills

· Proven organisation, planning and management skills

· Ability to work on own initiative and lead diverse teams

· Flexible and adaptable to a changing environment

· Ability to work under pressure often to strict deadlines

· Knowledge of computer applications i.e. Microsoft word, Excel, communications systems.

· Knowledge of Engineering Software programmes like AutoCAD, Water CAD etc

· Ability to live and work in a close team environment

All applications should be submitted through our website at https://jobs.concern.net by closing date.

CV’s should be no more than 4 pages in length.

Due to the urgency of this position, applications will be short listed on a regular basis and we may offer posts before the closing date.

Concern Worldwide is an Irish-based non-governmental, international, humanitarian organisation dedicated to the reduction of suffering and working towards the ultimate elimination of extreme poverty in the world’s poorest countries.

Concern has a Staff Code of Conduct and a Programme Participant Protection Policy which have been developed to ensure the maximum protection of programme participants from exploitation and to clarify the responsibilities of Concern staff, consultants, visitors to the programme and partner organization, and the standards of behaviour expected of them. In this context staff have a responsibility to the organization to strive for, and maintain, the highest standards in the day-to-day conduct in their workplace in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Programme Participant Protection Policy and the Concern Staff Code of Conduct as an appendix to their contract of employment. By signing the Programme Participant Protection Policy and the Concern Staff Code of Conduct candidates acknowledge that they have understood the contents of both the Concern Staff Code of Conduct and the Programme Participant Protection Policy and agree to conduct themselves in accordance with the provisions of these two documents.

Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on Concern ensuring that the names of any new employee or volunteer do not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will not be made pending a clearance check being conducted on the applicant. For additional information please consult our web site or contact the Human Resource Division in our Head Office.

Concern Worldwide is an equal opportunities employer and welcomes applications from all sections of the community.

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