South Sudan: Hospital Project Coordinator

POSITION TITLE: Hospital Project Coordinator

COUNTRY PROGRAM: South Sudan

RESPONSIBLE TO: Head of Programs

STATUS: Full Time

SUPERVISORY CAPACITY: Program and Operation Staff

DATE: October 1, 2016 (subject to funding)

COUNTRY PROGRAM MISSION

Since 1994 American Refugee Committee (ARC) has been operating in South Sudan which covers five states with programs and services reaching over 400,000 returnees, IDPs, refugees and host community members.

Currently, ARC implements programs in Primary Health Care and Gender Based Violence but is currently expanding to Secondary Health Care WASH, and Food Security. ARC has program activities in Central and Eastern Equatoria and Northern Bahr el Ghazal states. This project will be implemented in Kajo Keji Hospital.

PRIMARY PURPOSE OF THE POSITION

The hospital project manager is responsible for the implementation and overall technical support and management of ARC’s Kajo Keji Hospital Project.

This position will be responsible for three main objectives:

• Ensuring increased access, utilization and quality of health services including emergency obstetric and neonatal care, pediatrics, general surgery, trauma care, gynecology, family planning and internal medicine
• Strengthening the referral system between county level hospitals and primary health care facilities
• Strengthening the management and administration modalities at county level hospital.

As this is a performance-based contract, it is imperative that this position closely monitor set milestones, and work with both staff and the SMOH to implement course corrections, if needed, in order to achieve program targets.

The Hospital project manager will be working under the supervision of the Head of Programs and in collaboration with Senior Health Coordinator, Grants Manager, Finance Controller and Country Director in the Juba office. The position will be based in Kajo Keji.

MAJOR AREAS OF ACCOUNTABILITY

PRIMARY DUTIES/RESPONSIBILITIES

Hospital management (finance/logistics/Human Resources) 60%

• Plan and coordinate the implementation of the hospital interventions to be in-line with approved budget, donor requirements and program deliverables and timelines
• Plan, organize and coordinate the finance, logistics and human resources activities and requirements to achieve project objectives
• Ensure compliance with donor and internal procurement and financial policies and control procedures
• Monitor expenditures to assure that project activities are implemented within the approved budget
• Monitor all procedures relating to payroll, human resource management and appraisal
• Monitor security, liaises and seeks guidance from security officer and ensures that security policies are complied
• Maintain a register of all hospital assets, copies of employment contracts, leave details and transfer details of all personnel
• Ensure that technical, administrative, financial and other recommendations agreed with the Head of programs
• In collaboration with Chief Medical Doctor, ensure adequate availability of supplies and functioning equipment necessary to carry out CEmONC, trauma care, general surgery, gynecology, pediatrics, and internal medicine.
• Support departmental heads to develop the duty roster for all staff in different departments of the hospital
• Ensure progress towards established project indicators
• Leads the recruitment and selection of qualified technical national staff

Technical Management 20%

• Ensure consistent readiness, responsiveness and quality of CEmONC, trauma care, general surgery, gynecology, pediatrics, and internal medicine at the hospital.
• Coordinate with the medical doctor specialists and the Matron on activities management.
• In coordination with the Chief Medical Doctor, oversee continuous quality improvement of CEmONC, trauma care, general surgery, gynecology, pediatrics, and internal medicine services through:
• Develop and oversee a comprehensive, focused supportive supervision structure for clinical staff
• Develop and implement an assessment of staff capacity in medical skills (CEmONC, trauma care, general surgery, gynecology, pediatrics, and internal medicine); based on the results, develop and implement a schedule of regular clinical skills updates and continuous medical education to address the gaps and weaknesses.
• In collaboration with the SMOH and Chief Medical Doctor, identification of quality gaps and development of strategies to address them
• Ensure the hospital departments utilize standardized protocols, policies and guidelines, as prescribed by the South Sudan Ministry of Health, the World Health Organization, and ARC
• Ensure high functioning statewide referral system from County level to the state hospital level, including feedback system to referring facilities and follow up, as required, of discharged patients.
• Ensure procedures are in place for reporting and prompt investigation of accidents, near misses, and adverse events, including maternal death audits.
• Ensure accurate and timely reporting using appropriate national register books, DHIS and IDSR systems.
• Ensure data are reported to hospital committees and discussed with staff during regular staff meetings to formulate recommendations for improvements in service delivery
• Work closely with the County Health Departments on timely referral from County hospitals to the State Hospital.

Representation and Coordination with State Ministry of Health and other partners 20%

• Work closely with SMOH on capacity strengthening, community governance system and work on exit strategy
• Strengthen the links between health care services within the state to ensure a functional timely referral system.
• Liaise with ARC head of programs, SMOH, CHD of the county on, if delegated liaise with local authorities, UN, clusters and NGOs to promote facilitate successful coordination of activities, and ensure transparency in the community
• Ensure linkages and harmonization with HPF-supported health care activities
• Works in partnership with other International and local NGOs to ensure program harmonization

EDUCATION, TECHNICAL SKILLS & KNOWLEDGE REQUIRED

• Degree in medicine. Master’s degree in public health is a plus.
• Registered by the South Sudan Medical Council in surgery
• At least 3 years of management experience in a rural hospital setting, including experience supervising and mentoring clinical staff
• Demonstrated leadership capacity and experience in project cycle management with an international organization
• Experience in analytical and conceptual skills in report writing, program management, project planning, budget management, organizational, interpersonal, and communication skills
• Clinical skills and demonstrated technical expertise in several of the following areas: emergency obstetric services (including Caesarean deliveries and blood transfusions), focused antenatal care, essential inpatient care for pregnant women who are ill, outpatient MCH services, essential newborn care, post-natal and post-abortion care, prevention of mother-to-child transmission of HIV (PMTCT), clinical management of rape, and family planning.
• Strong coordination skills with proven ability to work across multiple technical areas simultaneously, supporting and mentoring multiple staff members
• Professional fluency in spoken and written English
• Experience in data collection, monitoring, and data utilization at secondary and tertiary care levels. Prefer experience with South Sudan register books and DHIS and IDSR systems.
• Previous relevant experience in Africa – South Sudan highly valued
• Proven ability to work cooperatively with others in a team environment
• Good computer skills (Microsoft Office, Email, etc)

KEY BEHAVIORS & ABILITIES

• Knowledge of and experience in working with and coordinating with international and national partner organizations
• Highly motivated hands-on self-starter, ability to work independently and has ability to incorporate and open to constructive feedback
• Demonstrated ability to work in a fast-paced environment with tight deadlines, effectively managing multiple priorities
• Flexibility and willingness to adjust to changing responsibilities or needs as they arise
• Willingness to frequently travel and live in remote and security difficult situation
• Additional qualities: ability to multitask, ability to handle pressure well, ability to improvise, flexibility, cultural and environmental sensitivity
• Cultural and gender sensitivity essential

American Refugee Committee is an Equal Opportunity Employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status. American Refugee Committee complies with all applicable laws governing nondiscrimination in employment.

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