Ethiopia: Program Coordinator

TERMS OF REFERENCE AND JOB DESCRIPTION

PROGRAMME COORDINATOR

(DFID Ethiopia Migration Consortium)

BACKGROUND

The Danish Refugee Council (DRC) has been providing relief and development services in the Horn of Africa since 1997 and initially focused assisting those who are displaced by conflict, but now works with all those in the region impacted by displacement. DRC has a presence across the region, and has been working in Ethiopia in 2009 and Djibouti since 2015 to address the needs of refugees, IDPs, host communities, and migrants in those countries. In Ethiopia, DRC has offices in Addis Ababa, Dollo Ado, Gambella, Jijiga, and Shire, and implements projects in numerous refugee camps and host communities as well as along migration pathways, across the country.

DRC, on behalf of a consortium made up of DRC and other NGO partners, is seeking experienced Programme Coordinators (PC) to be based in Ethiopia and Djibouti for an anticipated DFID-funded migration programme that will address irregular migration from and through Ethiopia as well as related issues.

THE POSITION

The DRC-led consortium in Ethiopia is looking for highly-qualified professionals with strong experience in management and displacement programming for the Programme Coordinator positions. The Programme Coordinators will be responsible for managing implementation within a specific geographic location, coordinating inputs from consortium partners, building strong relationships with a diverse group of stakeholders, and ensuring effective input from beneficiaries.

RESPONSIBILITIES

Reporting to the Programme Director, the Programme Coordinators (PC) will manage and co-ordinate the programmatic, technical, and administrative aspects of the anticipated programme in a particular geographic location. Specifically, the PC’s responsibilities are expected to include:

· Managing the programme's relationship with local government authorities and other stakeholders;

· Supervising programme progress and coordinating programme activities within the geographic area of responsibility;

· Ensuring the programme meets or exceeds agreed targets in area of responsibility;

· Working with the Programme Management Unit (PMU) on detailed work planning, review and revision of the Theory of Change (ToC), ensuring these draw on lessons learned and reflect implementation realities in geographical area of responsibility;

· Ensuring that the programme is coordinated with other donor programmes in the state, avoiding duplication of activities;

· Overseeing effective financial management of the programme in the area of responsibility, monitoring the budget and spending, and raising any concerns with the programme’s Finance and Contract Manager in Addis;

· Engaging in frequent, routine communications with the Programme Director (PD), so the PD is aware of both progress and potential issues;

· Managing the programme implementation team in the geographic area of responsibility, including staff, consultants, and sub-contractors as needed;

· Identifying and effectively managing all key risks related to the programme within the geographical area of responsibility, and ensuring effective reporting of risks, mitigation measures, and changes in risk rating to the PD;

· Ensuring Value for Money is mainstreamed, supporting its incorporation into decision-making, and effectively reported to the donor;

· Ensuring that technical, financial, and administrative activities are carried out according to DFID and DRC's policies and procedures;

· Ensuring effective M&E in line with the programme M&E framework, and that required data and information is provided in line with internal deadlines;

· Making sure that programme reporting is completed to a high standard and to agreed deadlines;

· Working with the consortium’s Technical Specialist Group (TSG) to ensure high-level technical quality of implementation, and undertaking regular review of programme design in area of responsibility;

· Ensuring the TSG is kept informed of any local information that may affect the technical design or implementation of the programme;

· Travelling frequently throughout area of responsibility to oversee implementation, sometimes to areas of insecurity; and

· Representing the consortium in local and national meetings and events as appropriate.

In this position, you will also be expected to demonstrate DRC’s five core competencies:

· Striving for excellence: You focus on reaching results while ensuring an efficient process.

· Collaborating: You involve relevant parties and encourage feedback.

· Taking the lead: You take ownership and initiative while aiming for innovation.

· Communicating: You listen and speak effectively and honestly.

· Demonstrating integrity: You act in line with our vision and values.

ABOUT YOU

To be successful as Programme Coordinator, you must have:

· A degree in a related field, such as international relations, programme management, migration, human rights, law, or social sciences;

· A minimum of 10 years’ experience working in international humanitarian and/or development aid, preferably with displaced populations, and with at least 5 years being in a programme or area coordinator / senior management-level position or its equivalent;

· Proven ability to manage multi-sector programmes at the area level;

· Experience of lesson learning and sharing across a multi-location programme, ensuring that knowledge is captured effectively to contribute to improved performance;

· Comprehensive understanding of DFID donor requirements, Value for Money and DFID results agenda;

· Robust analytical and strategic planning skills;

· Strong experience in management of finance and budget monitoring, financial forecasting, and risk management;

· Demonstrable track record of meeting or exceeding programme targets, whilst maintaining technical quality;

· Highly diplomatic with excellent political awareness and understanding;

· High-level communications and interpersonal skills;

· A demonstrated ability to build and maintain relationships with host governments, donors, partners, local organisations, and other stakeholders.

· Candidates for Djibouti-based positions must be fluent in French.

ADDITIONAL PREFERRED BACKGROUND EXPERIENCE:

· Technical expertise and experience in migration, protection, and/or livelihoods programming;

· Previous experience in the Horn of Africa or East Africa desirable with experience in Ethiopia preferred;

· Experience in implementation of DFID contracts.

Condition:
*Contract Period*: Thirty-eight months.

General*Commitments:* DRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework.

Applicants should send their CV and application letter to www.drc.dk.

ONLY ETHIOPIAN NATIONAL SHALL BE CONSIDERED