Country: South Sudan
Closing date: 31 Jan 2017
We are looking for highly qualified, self-motivated Logistics Managers to be able to work with diverse teams of both National and International staff as well as Local Government Authorities, UN agencies, I/NGOs and other Partners under difficult, stressful and sometimes insecure conditions.
Who are we?
The Danish Refugee Council (DRC) and Danish Demining Group (DDG) is a humanitarian, non-governmental, non-profit organization founded in 1956 that works in more than 30 countries through-out the world, including South Sudan. DRC/DDG fulfills its mandate by providing direct assistance to conflict-affected populations, including refugees, internally displaced people and host communities. Under its mandate, the organization focuses on emergency humanitarian response, rehabilitation, post-conflict recovery and humanitarian mine-action.
Danish Refugee Council (DRC) in conjunction with Danish Demining Group (DDG) has been operating in South Sudan since 2005 initially concentrating on providing safe and supportive conditions for refugees returning from neighboring countries after the Comprehensive Peace Agreement was signed.
In 2012 - 2013, DRC opened its operations in Upper Nile and Unity States to respond to the large influx of refugees coming from Blue Nile State and South Kordofan (Sudan). In addition to the refugee response and since 2014, DRC has been then actively engaged in responding to the humanitarian needs of IDPs affected by the internal conflict through the provision of integrated approaches.
With a total of 450 national staff, 50 expatriate staff and an annual budget of USD 20 million, we are currently implementing multi-sectorial interventions through the provision of humanitarian services focused on CCCM, Protection, SGBV, FSL, Shelter and Infrastructure to both internally displaced persons and refugees across 5 field sites (Ajuong Thok, Bentiu, Maban, Malakal and Melut).
About the job
The Logistics Manager reports directly to the Area Manager and in close collaboration with the Technical Managers for Logistics and Procurement at Juba level. The Logistics Manager will take a leadership role in executing effective and efficient procurement and logistics in DRC Field Office ensuring values and competencies and upheld and maintaining transparency, integrity and compliance with established DRC rules and regulations.
Task and responsibilities:
To achieve the overall and specific objectives of the position, the Logistics Manager will perform the following tasks and responsibilities:
Workshop Assets and Inventory:
Responsible for reporting and overseeing workshop inventory.
Procurement
Manage the entire process in the planning of procurement and supply chain activities, inventory control, logistics and distribution, ensuring effectively-functioning processes to avoid costly delays and lost opportunities
Ensure effective use of internal Standard Operating Procedures in Procurement, control of workflows, continuous business processes monitoring and elaboration of improvements in systems and processes
Manage and monitor all transactional procurement including tendering processes, evaluation, contracting, contract management, legal considerations and payment conditions, contractors, performance evaluation and risk assessment.
Ensure proper recording of field PP/OR in the procurement tracker.
Ensure timely (on weekly bases) communication on procurement follow up within the field team and with Juba team.
Conduct regular market survey at least on quarterly bases and share the report with technical coordinators with recommendation for local procurement.
Implement strategic procurement including sourcing strategy, supplier selection and evaluation, quality management, customer relationship management and performance measurement
Develop and manage the rosters of suppliers, elaborate supplier selection and evaluation, quality and performance measurement mechanisms
Prepare monthly, quarterly and annual procurement plans and progress reports as required
Promote a zero-tolerance for violations of procurement policies and procedures
Logistics:
Manage fleet (including fuel consumption, repair and maintenance), deliveries and dis-patch, compound management (including premises contracts/payments, compound repair and maintenance, compound set up etc) IT equipment and internet follow up, power and water supply
Warehousing: Take full responsibility for assets and inventory management of all expend-able and non-expendable items under the projects
Initiate assets tagging, verification, maintenance, monitoring and write-off/disposal as may be appropriate in compliance with established rules and procedures
Implement DRC South Sudan systems for internal control that would ensure compliance with contractual terms and conditions.
Staff Supervision :
Promote staff performance planning and evaluation, capacity building and training.
Support site-level recruitment of logistics, workshop and procurement staff.
Promote professional development by identifying training and capacity building opportunities and ensure staff is well versed on DRC's Code of Conduct, accountability, respectful dialogue with persons of concern, and prevention of sexual exploitation and abuse.4. Planning and reporting:
Expenditure and tracking of relevant operational budget component, work plans and re-ports, etc
Liaise with the Country Office in Juba on all logistics, procurement and workshop issues.
Ensure effective lines of communication between the Area Manager, Country Office, Project Managers and the procurement team to ensure priority requirements, timely delivery of goods, works and services using the most appropriate DRC procurement procedures
Ensure full compliance of DRC procurement procedures to ensure compliance with donor requirements.
Implement effective internal control, proper planning and be able to meet reporting requirements
Other tasks which may be assigned by the Area Manager
About You
To be successful in this role you must have:
Person competencies
- 4– 7 years international Logistics Manager Experience that demonstrates:
- Field experience and broad knowledge of managing large supply chain operations in refugee and IDP field locations.
- Ability for rapid analysis of complex issues, quick and strong decision-making that favors timely delivery of support to persons in need.
Experience with budgeting, fleet management, warehousing, procurement and financial trans-actions and contracts management.
A degree in supply chain management, procurement or related field.
Fluency in written and spoken English with excellent writing skills is essential
Excellent human resource management skills, interpersonal skills, cross-cultural communication and ease in managing a multi-ethnic team
Ability and willingness to work in isolated area with changing security scenarios
Desirable qualifications
- Very strong computer and IT skills (Excel, Word, PowerPoint, and Outlook)
- Functional knowledge of Arabic
We offer
Contract of 12 months renewable dependent on both funding and performance
Duty Station: Maban, Upper Nile State.
Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for Expatriates; please refer to www.drc.dk under Vacancies. This position will be placed at level A14.
Application process
Interested? Then apply for this position by clicking on the apply button.
All applicants must send a cover letter and an updated CV (no longer than four pages). Both must be in English. CV only applications will not be considered.
If you have questions or are facing problems with the online application process, please contact job@drc.dk
Applications close 31 January, 2017. Please note, according to the urgent to recruit for this position, applicants may be shortlisted and interviewed prior to the closing date.
Need further information?
For further information about the Danish Refugee Council, please consult our website www.drc.dk
How to apply:
Click below link to apply: