South Sudan: Finance Manager

Title: Finance Manager

Duty Station: Juba, South Sudan

Duration: One year service contract (which includes a 3-month probationary period)

Closing Date: August 31, 2015

Position Description

The Finance Manager, under the overall supervision of the Director of Finance at the Headquarters and under the direct supervision of the Country Representative, will support field activities of community-based programs of the Ministry of Health - RSS assisted by The Carter Center.

Key Responsibilities:

Financial Management

· Supervise the Assistant Finance Manager and the Accountants in Juba and Nairobi Offices and the Office Managers in Kapoeta and Rumbek operational hubs.

· Oversee, review and assist in daily accounting functions: cash status sheet, accounts reconciliations, bank to bank transfer of funds, check preparation, journal entries, issues with advances, and other transactions.

· Supervise month-end closing of books, compile reports to home office; auditing of purchase journal and general ledger.

· Meet monthly with Country Representative to jointly review the monthly analysis and assist with monthly financial memo to headquarters; Ensure total compliance with staff tax requirements, including required remittances, and compliance with employer requirements for taxes and benefits.

· Review the monthly payroll sheet, salary wire transfers and cash payments, Social Insurance Fund contribution and tax payments.

· Oversee receiving, coding, and tracking bills from all sources. Ensure the proper filing of advances, invoices, bills, and related documents.

· Answer calls and email questions from vendors, home office, employees, technical advisors (TAs) and other stakeholders regarding payments, advances, rectifications, budget, financial reports, and other business information.

· Receive and review vendor analysis sheet, advances follow up sheet and track the funds received by the office from Headquarters as well as field donations.

· Receive and review monthly reconciliations of all bank and petty cash accounts. Post the necessary journal entries to make corrections or adjustment on accounts, bank charges and prepaid related payments.

· Receive and review reports regarding outstanding advances, medicine inventory QuickBooks, and quarterly fund transfer follow up sheet.

· Assist Country Representative with preparation and submission of annual budget requests to Headquarters.

Procurement

· Work with Senior Operations Manager under the direction of the Deputy Country Representative to review procurement process to ensure compliance with relevant SOPs

Accounting

· Perform monthly analytical review of actual expenses to budget and report results to the Country Representative.

· Conduct monthly review of telephone expenses and prepare reimbursement claims for TAs.

· Perform monthly analytical review medicine field inventory reports for comparison with program treatment reports.

· Perform monthly review of changes in the balance from the prior month to identify problems and ensure foreign exchange accounting is consistent with established procedures

• Visit sub offices as needed to test controls and compliance with The Carter Center financial and business policies.

Auditing

• Coordinate the retrieval of audit samples in response to requests from Carter Center auditors as necessary.
• Facilitate the provision of reports to the auditors on inventory testing procedures performed during the year.

Other

• Special analysis projects as required.
• Perform such other duties as may be required from time to time.

Qualifications:

i. Bachelor’s degree in Accounting required. An Advanced degree in Finance or Accounting or professional accounting qualification, such as a CPA, ACCA or equivalent is preferred.

ii. Minimum of four years of experience in a finance/accounting role preferably with an international NGO.

iii. Experience with QuickBooks accounting software and excellent knowledge of computers software required.

iv. Candidate must have ability and experience making sound financial judgments and decisions, must be able to manage tasks with little or no supervision and must be able to work well in a team environment in support of the programs.

Application Requirements:

a) Application letter, identifying the position you are applying for

b) Current Resume

c) Copies (no originals) of certificates

d) List of three (3) reference names and contact information

The Carter Center is a non-smoking work environment. Applications from women are encouraged.

Interested candidates should submit their CV and supporting documents addressed to the HR Manager not later than August 31, 2015:

E-mail: jobs@cartercenter-ssudan.com (attachments in word document or .pdf formats only**)**