Country: South Sudan
Closing date: 30 Jun 2017
We are looking for our delegation in South Sudan for a
Logistic Coordinator
Location and working conditions: Juba - South Sudan
Activity rate: 100%
Start date of post: 15.06.2017
Duration :6months
Deadline: Terre des hommes does not set closing dates for this position; recruitment is ongoing until the position is filled.
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Conditions :**
Swiss salaried contract 3’400 CHF (~2’950 €) < > 4’750 CHF (~4’100 €) net /month according to experience x 13 times, Vacancy: 25 days annual leaves local accommodation and transportation, Health insurance, accident and medical repatriation insurance, return flight.
Context: Juba became the world newest national capital on the 9th July 2011, when South Sudan formally declared its independence from the Republic of Sudan. In December 2013 a conflict broke out between the President (Salva Kiir) and former Vice President (Riek Machar). Numerous ceasefires were mediated between the SPLA (Sudan’s People Liberation Army) and SPLA- IO (in opposition) but were subsequently broken.
In August 2015 an Agreement of the Resolution of the Conflict in South Sudan was signed between the parties in conflict, nevertheless the violence never stopped in the country and the metaphorical road toward real peace still looks very difficult.
Our intervention in GPAA / Boma state has started in March 2015 with the implementation of a program, which aimed at providing psychosocial, social and economic assistance to Children formerly Associated with Armed Forces and Armed Groups (CAFAAG) for their reintegration. Since January 2016, Tdh has also been implementing a Wash & Child Protection intervention in the same area.
In November 2016, Tdh launched an assessment in Yei to understand the specific household level living conditions to determine the immediate humanitarian needs of the affected population, with a focus on uncovered priority needs of conflict-affected children, and provide recommendations for emergency interventions in Yei. Tdh has now open a new base in Yei and started activities early 2017. Tdh also implements activities in Lainya.
Main responsibilities :
Ensuring the security
- He/She helps the Head of Mission to define the mission’s safety management tools, in collaboration with the sub base managers concerned;
- He/She ensures that general rules and safety plans for the mission and for the bases are implemented and respected and makes sure everyone (expatriate and local) is familiar with and understands the general rules and safety plans. He/She also monitors these rules and plans and ensures they are updated when required;
- He/She ensures that the material and personnel resources on-site are sufficiently adapted to the level of safety
- He/She participates in collecting safety information in the Tdh operation‘s areas and communicates these information through the security tree channels;
- He/She analyzes the mission’s safety and conditions, alerts and issues recommendations to the Head of Mission concerning potential changes relating to risks as well as measures to be put in place;
- He/She communicates, on a regular basis, with the guards and the drivers concerning accidents, risks and behavior to be embraced (regular meetings and training if necessary);
- He/She evaluates the security conditions in Tdh operation areas and outside, according to planned operational development leads.
Managing the supply chain
Purchases
- He/She guarantees that purchase procedures are respected, and supervises the purchasing process for the whole mission;
- He/She works in close collaboration with the log and program staff at field and capital level;
- He/ She supports and helps the program managers to prepare their procurement;
- He/She ensures that contracts signed are adequate in terms of effectiveness and protection of TDH interests;
- He/She centralizes and optimizes purchases;
- He/She supervises the identification and referencing of suppliers;
- He/She consolidates/updates the mission’s price catalogue for the mission’s operation areas;
- He/She ensures that purchase files are complete and correctly archived.
Shipment
- He/She supervises the shipment and delivery of materials up to their final destination;
- He/She coordinates with the logistical department at headquarters for the shipment of merchandise coming from abroad and supervises the potential process involved with clearing customs.
Stock management
- He/She guarantees the management and monitoring of the mission’s stock, according to Tdh procedures and tools. He/She ensures that these procedures are known and implemented on all the mission’s bases;
- He/She ensures that stocking sites are appropriate to the mission’s needs and that merchandise is stocked appropriately in terms of location, layout and salubriousness;
- He/She supervise fluxes of merchandise, makes sure that the goods received are conform , and recorded .. He/She is attentive to the use-by-date of products, if need be;
- He/She ensures that all the movement of goods are documented;
- He/She ensures the movement/transfer of documents is properly referenced;
- He/She checks stock reports on a monthly bases and perform physical inventories.
Managing the mission's fixed equipment: computer, telecommunication equipment & energy
- He/She defines the mission’s technical needs on each base and makes sure that their funding is possible, especially when new projects are being planned;
- He/she issues technical recommendations on the choice of computer equipment, tele/radiocommunication equipment and energy supply. He/She validate the choice of the suppliers for the purchase of new equipment;
- He/She is responsible of the following up of all Tdh assets and equipment;
- He/She insure that all asset are recorded, labelled and that all supported documents are filed;
- He/She organize regular physical inventories of assets at capital and field level.
Managing the mission's vehicles & generators's fleet
- He/She defines transport means adapted to the projects‘s needs;
- He/She ensures that vehicles and generators follow up procedures are implemented and well documented;
- He/She ensures that all the datas related to vehicles and generators are collected, analysed and filed.
Supporting the bases (Installation/Redeployment/Normal functioning/Closing)
- He/She actively contributes to the opening and the closing of base(s) and potential redeployment. He/She supports the Log department in the organization of logistical factors (installing equipment, building research etc);
- He/She plans and supports the necessary rehabilitation and installation on the different bases if required.
Ensuring the circulation of information, coordination and representation of logistical questions
- He/She ensures that logistical information is effectively circulated between teams on the field, the capital and heaquarter;
- He/She writes or participates in writing internal reports for all the logistics issues of the mission;
- He/She ensures logistical coordination at the mission level by regularly visiting bases, checks, monitoring, training etc.;
- He/She participates in the financial and administrative management of his/her area of work. He/She makes sure that the budgetary allowance is respected in the logistics department and establishes monthly cash-flow needs;
- He/She participates in the writing of reports for the donors (lists of equipment, checking functioning costs etc) and ensures a proper filing of purchase files);
- He/she represents Tdh among authorities for any questions concerning logistics issues (registering equipment, customs clearance etc);
- He/she develops and maintains networking with partners, and participe to clusters and meeting related to security or logistic issues when needed.
Supervising and managing logistical teams
- He/She supervises the log department;
- He/She writes the job descriptions and carries out or delegates job interviews. He/She contributes to work meetings, mediates potential conflicts, defines priorities and plans activities;
- He/She participates in the recruitment of the logistical team as well as in any decision to terminate an employment contract;
- He/She ensures and/or supervises continued training on logisistic procedures of local and international members of the logistical team at capital and field level;
- He/She creates an action plan for the logistical department in accordance with the objectives defined in the annual programming of the mission.
Reporting
- Produces a monthly report and submit it to the Country Representative and to the Log HQ.
Profile :
This function requires the mastery of Personal, Social and Leadership Competencies (PSLC), Technical and Methodological Competencies (TMC) and Management and Strategic Competencies (MSC). In particular:
- Extensive project management experience (management, planning, staff development and training skills) in emergency and/or development programme
- Extensive experience in expatriate team management
- Excellent written and spoken English
- At least 2 years’ experience in a similar position/high management position in the field
- Significant knowledge and experience in logistics
- Significant knowledge of international humanitarian response and development work
- Advanced IT skills
- Excellent writing, reporting and communication skills
- Ability to work in an inter cultural environment
- Flexibility
- Responsive, motivated, good communicator
- Ability to work under pressure
Child Protection Policy:
To commit to respect Tdh Risk Management Policies including: Child Protection Policy, Safety and Security Policy and Anti-Fraud/Corruption Policy, Whistle Blowing Policy
To commit to ensure the best implementation possible of th Tdh Risk Management Policies in South Sudan
To commit to inform supervisors and to deal with any cases, allegations, or possibility of transgression, even potential, of the Tdh Risk Management Policies
We offer an exciting and varied work, useful and meaningful, in a team that wants to make a difference for vulnerable children.
Are you interested? Do you want to face this challenge?
How to apply:
Please postulate on our website: www.tdh.ch/en/jobs We will only consider complete online applications corresponding to the required profile. Your application must include a complete CV and a covering letter. If you are not shortlisted, your file will be destroyed by us, according to the rules on data protection.
If you face difficulties in applying online, please contact our HR department: rh@tdh.ch
Terre des hommes provides equal working conditions for men and women. Furthermore, for candidates with equivalent qualifications and for positions with responsibilities, applications from women are strongly encouraged.
The recruitment and selection procedures of Terre des hommes reflect our commitment for child security and protection.