South Sudan: Emergency Response Team Logistics Officer

Carries out a variety of functions required to ensure the logistical needs of the programme are met and that all logistical activities are delivered efficiently, accurately and on-time. All activities are carried out in line with Medair policies and procedures and according to any applicable donor, HQ or field guidelines.

Project Overview

Multi-sector relief programme including health, nutrition, WASH, NFI and Emergency Shelter response across any of the states of South Sudan, with an overall objective to reduce morbidity and mortality of vulnerable populations in South Sudan.

Workplace

Field based position in Juba, South Sudan. Take a look at Medair’s work inSouth Sudan.

Starting Date / Initial Contract Details

January 2018. Full time, 12 to 24 months.

Key Activity Areas

Logistics

• Support logistical activities such as procurement – including procurement planning, supply chain, stock management, warehousing, transport, facilities in field locations, oversight of communication and IT (e.g. satellite and mobile phones, HF and VHF radios, laptops, printers, scanners, etc.), maintenance and asset tracking.
• Provide effective logistical support to the projects and the field teams.
• Travel to ERT response locations and support logistics operations and needs in ERT field response sites.
• Ensure all activities are carried out in line with Medair and any donor requirements.
• Carry out frequent and thorough checks on the quality of equipment and supplies, ensuring that items are maintained in a good condition and that Medair is receiving ‘value for money’ on items purchased.
• Work with relevant team members and field management, within the context of the local environment, to ensure the security of the Medair base(s) and of all Medair property and equipment.

Administration

• meet the logistics related administrative requirements of Medair, donors, local legislation, suppliers, contractors and any other stakeholders, so that the logistical aspects of the programme function efficiently, effectively and with integrity.
• Ensure a clear and transparent paper trail is in place for all logistical transactions (e.g. purchase requests, waybills, stock control, asset tracking, etc.), that records are kept in an orderly and timely fashion and that the filing (archive) system is in line with Medair and donor requirements.
• Contribute, as required, to the accurate and timely reporting of activities e.g. through weekly and monthly reports.

Communication

• Provide training, advice, mentoring and coaching as required to all relevant staff on logistical procedures, internal controls and the logistical requirements of donors.
• Develop and maintain positive relationships with local authorities, other NGOs and any other stakeholders, representing Medair and ensuring good co-operation and partnerships.

Staff Management

• Work with nationally recruited staff with an emphasis on developing individual and team capacity to handle a variety of logistical tasks as efficiently and effectively as possible.
• On occasions work with casual labour (including hiring, co-ordinating workload and payment) to achieve specific, time-bound tasks.

Quality Management

• Promote and use the Medair e-library and other operating procedures, ensuring that all standardised formats are used and guidelines are followed.
• Be aware of the potential for loss or fraud in logistical activities and procedures. Pro-actively work to prevent such occurrences by working with relevant line managers to improve transparency and to ensure the best use of Medair assets and resources.

Team Spiritual Life

• Reflect the values of Medair with team members, local staff, beneficiaries, and external contacts.
• Work, live, and pray together in our Christian faith-based team settings. Fully contribute to the rich spiritual life of your team, including team devotions, prayers, and words of encouragement.
• Encouraged to join and contribute to Medair’s international prayer network.

This job description covers the main tasks that are anticipated. Other tasks may be assigned as necessary.

Qualifications

• Professional / vocational / technical qualification in a relevant field
• Strong working knowledge of English (spoken and written).

Experience / Competencies

• 1 years’ post-qualification professional experience.
• Work experience in logistics, preferably in an NGO setting.
• Team-player with good inter-personal skills, willingness to support others and to share workload.
• Capacity to work under pressure and manage personal stress levels.
• Able to cope with basic living conditions in the field and during field trips
• Able to make decisions within a consultative and supportive framework. Problem solving ability.
• Competent with administrative tasks, quick learner with practical, precise approach. Attention to detail.
• Creative, open-minded, flexible, self-learner, respectful, accountable, honest.

Working Conditions

• This is a field-based position and working and living conditions may be very different to that previously experienced. South Sudan currently is dynamic and the location of the interventions may be in areas of relative insecurity. Tent camping and basic living conditions are to be expected.

Application Process

Before you apply, please ensure you are fully aware of the:

• Medair organisational values.
• Profiles sought for Internationally Recruited Staff (IRS).
• Medair Relief & Recovery Orientation Course (ROC) (which forms part of the recruitment selection process for field positions).
• Benefits Package provided for Internationally Recruited Staff (IRS).

Then to apply, go to http://relief.medair.org/en/jobs/positions/emergency-response-team-logistics-officer-1/ then:

apply for this vacancy (or another position that matches your profile), or

apply for a Medair ROC (where we can try and match your competencies to our vacancy needs)

Please do not make multiple applications. We will not review email applications. Only English-language applications / CVs will be reviewed. Medair does not set closing / deadline dates for applications; recruitment is on-going until the position is filled.