Country: South Sudan
Closing date: 29 Jan 2016
Vacancy Announcement
Senior Programme Development Manager
Juba, South Sudan (with frequent travel to field locations)
Overview:
Nonviolent Peaceforce (NP) is a dynamic international, non-governmental organization which works to reduce violence and protect civilians in situations of violent conflict and its aftermath, mostly through the deployment on the ground of multinational teams of civilians. In South Sudan, NP has 9 field teams providing thematically focused protection programming in child protection, GBV prevention and response, displacement (IDPs, refugees and returnees, inter-communal violence reduction) and urban violence reduction. The country programme is growing rapidly responding to the dynamic, high needs environment in South Sudan.
We are looking for an enthusiastic and dynamic Senior Programme Development Manager to join our South Sudan team. The successful candidate will be responsible for coordinating the program design and fundraising functions of Nonviolent Peaceforce - South Sudan (NP-SS). Furthermore s/he will supervise grants management and compliance, project quality assurance and enable the effective monitoring and evaluation of the country programme portfolio. S/he will play a vital role in strengthening collaborative working across the organisation, developing external relationships, promoting NP-SS to donors and securing funds through well thought-out and high impact proposals. The ideal candidate will have significant and demonstrable experience of; obtaining funding from institutional donors, negotiating contracts, grants management and an understanding of the tools and methodologies required to monitor and evaluate programs successfully. The ideal candidate will also be expected to contribute to national and regional programme strategy, and represent NP in appropriate, local/national/international meetings and network with organisations and government to promote effective protection programming. S/he will have supervisory responsibilities of two programme officers, M&E officer and the assistant programme officer.
KEY OBJECTIVES/RESPONSIBILITIES:
Support the South Sudan country team in defining strategy, preparing proposals for donors, and negotiating contracts
- Contribute substantively to strategy development, and help ensure that programme ideas are fundable within the donor opportunities available
- Coordinate the production of finalised proposals with the programme team
- Serve as the lead writer, contributing and soliciting ideas, text, editing and budget design to the programme proposals being created, and package them to meet the specific needs of different donors
- Submit concept papers and proposals to donors, and follow-up with the donors on a continuous basis to monitor progress and to answer questions and provide amendments as necessary.
- Conduct and assist in the negotiations of donor contracts – within parameters agreed with the Country Director, Finance Manager and Operations manager, ensuring that costs including overheads are recovered, that NP systems are capable of generating the compliance information required by the contract, and that NP’s best interests are represented
- Help programme colleagues ensure that all project costs are included in budgets and funded – where necessary by submitting proposals to more than one donor
Lead the Grant Inception Process, ensuring that donor contracts are registered and well understood by colleagues who will be responsible for their implementation, and that budgets can be managed and monitored
- With finance support, contribute to the establishment of systems to monitor key accountabilities eg co-financing, exchange rates, interest and budget rules in line with contractual requirements.
- Maintain orderly files, and involve all internal stakeholders in communications on fundraising issues
- Prepare a hand-over file for programmes and finance staff following the successful negotiation of donor contracts, ensuring that salient information regarding grant management is clearly flagged and communicated, and that all relevant paperwork is made available
- Convert donor budgets into NP budgets, using internal budget formats and using budget lines which allow the NP accounting system to be used to generate donor finance reports
- Assist programmes in interpreting the terms of, and in re-negotiating ongoing donor contracts when requested
Contribute to NP’s knowledge of donor priorities, opportunities and special needs/interests
- Be responsive to the leadership provided by the Country Director and the Director of Programme Development at HQ and play a proactive role as a member of the fund-raising team, working on specific tasks and internal projects as agreed
- Maintain a watching brief on donors and inform colleagues as necessary on specific funding opportunities appropriate for NP, and on changes in donor strategy or rules and guidelines
- Advise on decisions about which project ideas to submit for specific funding opportunities
- Keep NP’s global fundraising team informed about fundraising plans of his/her programmes dept., so as to anticipate any conflicts internally or confusion on the part of donors
- Proactively seek information on potential donor opportunities for the programmes within his/her dept, and help programme colleagues adapt their programming ideas to suit particular donor interests
- Stay alert to funding opportunities other than direct grants from donors, e.g. as a sub grantee or consortium member.
Personnel Management
- Line manage Programme officers, M&E advisor and Assistant programme officer including setting performance objectives, regular supervision through individual work plans, conducting periodic appraisals, and supporting personal development plans.
- Coordinate division of tasks and priorities among Program Development and Fundraising Team, assuring overall priorities are met
- Guide reportees in developing workplans, mentor them in skills development and lead performance management process for them
Contribute to the organisation more broadly
- Take part in project design process for other NPSS programmes, or for cross organisational projects, from time to time as agreed
- Prepare monthly fundraising reports to be submitted to HQ
- Provide data from proposals and concept papers regularly, for the purposes of maintaining the organisational funding pipeline and individual programme funding pipelines
- Take part in organisational initiatives such as working groups to contribute to broader organization strategy
- Contribute to the promotion of cross-organisational work, e.g. by bringing colleagues from different programmes together on project design processes
- Contribute to team-wide communications and knowledge management, and participate in organisation-wide events and discussions on related topics/projects
- Undertake other tasks reasonably expected of her/him
QUALIFICATIONS AND COMPETENCIES:
A. Education, Knowledge and Experience
• A university degree in a relevant field
• 3-5 years’ experience in a similar programme development role.
• Experience of implementing programmes in the field, ideally in Africa
• Demonstrable experience of designing project proposals for successful submission to donors, including narrative, logframes and budgets
• Experience of tracking donor trends and opportunities, and matching these with project ideas
• Significant experience negotiating contracts with donors
• Experience working in a NGO dependent on restricted project funds
• Has an ability to see and articulate a clear project idea within a broad strategic context
• Excellent English writing skills and the ability to analyse and present a cogent argument both in writing and orally (face to face and on phone)
• Significant experience in preparing project budgets, computer literate in Excel
• Knowledge or demonstrable interest in protection, violence reduction and/or peacebuilding
• Skilled in the facilitation of meetings and processes
How to apply:
For more information about NP and its work, as well as full details of the position and the application process, please go to NP’s website:
www.nonviolentpeaceforce.org
APPLICATION DEADLINE:
Applications will be reviewed on a rolling basis.
To be considered all applications must be received before 2pm, January 29th 2016.
Send CV, Letter of Motivation and an appropriate writing sample to recruitNPSS@nonviolentpeaceforce.org