Country: South Sudan
Closing date: 31 Oct 2016
PSI South Sudan seeks a qualified, dynamic, Talented and Skilled person to fill in the position of Finance Officer.
OVERALL RESPONSIBILITIES:
Working in the Juba office under the general direction of the Finance Manager, this position is responsible for:-
1. All aspect of Inventory Accounting that includes but not limited to invoicing, recording inventories movement in QuickBooks, support on stock count and reconciliation as per PSI inventory/warehousing management procedures.
2. Receiving and reviewing of all transaction documents that are presented to finance for processing.
3. Ensuring that all documents are well supported as per PSI policies and donor rules and regulations.
4. Preparation of finance vouchers as supported by original documents for data entry purposes
5. Circulating of various vouchers and documents for review and approval
6. Implement Internal Controls as provided for by the PSI policies and donor rules and regulations
PRIMARY RESPONSIBILITIES:
Disbursements.
1 Receives all APPROVED payment requests submitted to finance. These include but are not limited to – vendor disbursements, travel advance requests, program advance requests, per Diem requests.
2 Registers all documents received in the appropriate register
3 Check all documents presented to finance department for completeness by ensuring that the supporting documentation is accurate, mathematically correct, fully coded with appropriate project and account codes, translated in English, approved by the appropriate person.
4 Any set of documents not complete need to be returned to the owner clearly indicating what is missing to have them complete.
5 Ensure that invoices and other relevant supporting documents are in English or translated to English if they are in another language.
6 For all documents that are complete and properly approved prepare the relevant vouchers (payment, receipt, and journal). This involves entering the Payee (organization or person paid),
7 Payment amount, and currency, Account Code, Project Code and a self explanatory description of the transaction.
8 Circulate vouchers for review and approval in a timely manner, after which the same should be submitted for data entry.
Advances.
1 Check all documents related to program and travel advances ensuring they are adequately supported and approved
2 Any set of documents not complete need to be returned to the owner clearly indicating what is missing from the documents to have the same complete.
3 For all project and travel advances - print and attach a copy of the staff member’s current account status (both USD and SSP) - to ensure that staff with outstanding advances is not given additional funds.
4 For all documents that are complete and properly approved prepare the relevant vouchers. This involves entering the Payee (organization or person paid), payment amount, and currency, Account Code, Project Code and a self explanatory description of the transaction.
5 Circulate vouchers for review and approval in a timely manner, after which the same should be submitted for data entry.
Sales receipts and Inventory Accounting:
1 Check all documents related to sales receipts ensuring that they are adequately supported and approved.
2 Prepare invoice to clients and enter the information in PSI accounting system ( QuickBooks )
3 Ensure that there are no changes or alterations on the sales documents that have not been approved.
4 Prepare and enter data for all inventory movement in QuickBooks and ensure they have adequate supporting documents.
5 On monthly basis, carry out stock count as per PSI warehousing procedures and support on stock reconciliation. Finance Officer will ensure that warehouse stock/data is in reconciliation with QuickBooks.
6 Ensure that the sales supporting documents reconcile in terms of amounts and quantity
7 Any set of documents not complete need to be returned to the owner clearly indicating what is missing from the documents to have the same complete.
8 All funds provided should be supported by a valid PSI receipt issued by the cashier
9 For all documents that are complete and properly approved prepare the relevant vouchers. This involves entering the Payee (organization or person paid), payment amount, and currency, Account Code, Project Code and a self explanatory description of the transaction.
10 Circulate vouchers for review and approval in a timely manner, after which the same should be submitted for data entry.
QUALIFICATIONS.
1Must be South Sudanese Nationals only.
2 Minimum of Diploma in Finance and Accounting, Commerce, or Business administration and Management from recognized Institution of higher Learning (**Mandatory**).
3 Have proven minimum of 2 to 3 years of working experience in a busy accounting environment.
4 Thorough knowledge of generally accepted accounting principles and practical applications of financial system.
5 Strong interpersonal skills and demonstrated ability to communicate clearly and effectively
6 Proven experience in Microsoft word, Advanced Excel (Spreadsheet), Access and Internet/Outlook (**Mandatory**).
7 Experience working with accounting software, working knowledge of Quick Books of accounts is preferred.
8 Ability to work under pressure with Minimum supervision.
9 Must be honest and trust worthy in all financial transactions.
KNOWLDEDGE, SKILLS AND ABILITIES:
1 Excellent interpersonal and organizational skills and ability to take initiative
2 Effective communication skills in English, both verbal and written are strongly preferred.
3 Ability to organize and effectively process and maintain records and files
4 Ability to function independently and carry out routine responsibilities with minimal supervision
5 Discreet in the judgment and management of confidential matters, materials and sensitive issues
6 Ability to work outside of normal working hours
7 Ability to answer most inquiries and questions independently
8 High level of attention to detail in all aspects of work responsibilities;
9 Patience, good humor, flexibility, overall positive attitude, and ability to use tact and discretion when necessary.
10 Able to meet deadlines in Making quarterly, and Monthly Financial Reports to Finance Manager.
11 A neat and professional appearance.
How to apply:
Qualified Interested candidates are strongly encouraged to apply online/email and send non returnable copy of their Cover Letter, Updated CV, Academic Credentials including Nationality ID Card and list of three professional referees address to: Human Resource Department,
PSI South Sudan on email: jobs@psi-southsudan.org or may submit applications in hard copy at PSI/South Sudan reception, at Hai Kololo, Tongping ,Juba Office.